Beats wedding Management Terms And Conditions

Payment of your deposit is acknowledgement and acceptance of Beats wedding Management Terms & Conditions.

EXTERNAL SUPPLIERS

In booking Beats wedding Management services you are bound by our terms and conditions and those of each supplier, contractor or third party provider that is enlisted for your event. This includes but is not limited to Audio & Visual, Entertainment, Infrastructures, Furniture, Caterers, Staffing Agencies, Sign-Writers, Transport and any other External Hire Companies.

When deposits and/or payments to suppliers are made by Beats weddingon your behalf you acknowledge that in doing so you are accepting the suppliers (vendor, venue etc) terms and conditions for hire/ supply. It is your responsibility to ask for the terms and conditions of every supplier. The client acknowledges that Beats weddingis not responsible for any vendors engaged for your event and that each vendor is directly responsible to the “client”, you. In most cases you will be sent the supplier/ third party invoice directly and the invoice will be made out to you and payable by you directly where possible.

DEPOSIT, PAYMENT TERMS

To confirm your booking, we require payment of your deposit invoice (which will be credited towards your final invoice and is non refundable) and a signed & completed copy of the Booking & Agreement form. This is required within 7 days of making your booking.

Final payment of all confirmed charges is required one (1) month prior to your Event day or as stated on your invoice.

Once your invoice has been issued and a due date set you are bound to pay by that date. Failure to pay any invoice by the due date can result in termination of your booking with all monies paid to date non-refundable. If your invoice is not paid by the due date Beats wedding Management reserves the right to cancel your event. Your quote/ invoice will become null and void and Beats wedding Management reserves the right to re-issue your invoice with additional charges, cancel services or to cancel your booking completely.

Any incidental or additional charges accrued during the event must be settled in full prior to your event commencing. Small charges occurring during your event will be deducted from your bond.

Payment via cash, direct debit (details outlined below) incurs no surcharge.

PRICE VARIANCE

All prices quoted are subject to variation depending on seasonal availability, market price and changes to supplier (third party) prices. Notice will be given in writing of changes. Please expect an annual increase to occur each year in line with CPI.

DETAILS, NUMBERS & MENU SELECTION (Applicable if Beats weddingare involved in directly supplying/. Arranging catering for your event)

Final menu selections are required at the latest two (2) weeks prior to your event. Changes after this require approval from your caterer and may incur additional costs.

Beats weddingcan work with you on menu design and assist with quantities, items and food service style from our experience. Beats weddingaccept no responsibility if there is not enough food or too much food.

Once final numbers are given seven (7) days prior to your event, this will be taken as confirmed. Catering will be provided for this number and this will be the minimum charged irrespective of last minute cancellations.

All final details including food & beverage selections, room set up, formalities etc are also required at least twenty-eight (28) days prior to your event.

SPECIAL DIETARY REQUIREMENTS

We like to ensure all guests dietary requirements are catered for, only with prior Information. It is the responsibility of the event host to inform us of any guests dietary requirements including allergies (28) days before their Event. Beats wedding Management can work with your venue/ caterer to arrange alternative meals for guests (additional costs may apply).

Beats wedding Management endeavours to assist with accommodating special dietary requirements for guests who have food allergies, intolerances, religious or lifestyle choices. While every effort will be made by caterers, we are unable to guarantee completely allergy-free meals due to the potential traces of ingredients in the working environment. Dietary requirements outside of Vegetarian, Vegan, Lactose and/or Gluten Free, as well as religious beliefs may incur a surcharge.

Beats wedding HIRE, FURNITURE AND DÉCOR/ STYLING

All custom work requires a non refundable payment of 100% before any work or procurement commences.

All equipment is used at the customers own risk. Conditions that prevent satisfactory use do not relieve the customer of his/her/its responsibility for rental charges.

The following are some guidelines that must be met to avoid any additional charges:

All candles must be in containers as all wax drippings on any product constitutes as ‘damage’.

Do not stand, walk or allow others to stand or walk on any furniture. Furniture cannot sit uncovered

out of doors or get wet at any time (exempt “outdoor” furniture).

No heat can be applied to any furniture.

Furniture must sit on hard and level surfaces (grass is neither a hard nor level surface). All furniture

must be wiped clean at the end of any rental.

Adhering anything anywhere at anytime to any of our products is not allowed.

Failure to comply with any of these stipulations will result in additional charges that will be payable immediately at our discretion.

The hirer shall be responsible for any loss or damage to the equipment including cartons, boxes and packaging, except for damage, which has been caused by reasonable wear and tear.

Customer shall provide all needed electricity, electrical cords or any other accessories required for electricity. Beats weddingManagement will not be held liable for electrical malfunctions and/or lack of service.

Crockery, cutlery, glassware and other kitchenware are to be returned free of food particles and rinsed. A wash up charge will apply if not. We can pre arrange a special wash fee in advance for events that cannot rinse the items.

Charges will be made for late returns, articles not cleaned, cartage and additional labour.

The venue retains the right to adjust any set up to ensure fire, life and any other safety codes are not breached.